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Functional Requirements

The HRMS system includes a comprehensive set of functional requirements, categorized into key modules to streamline and automate various HR operations.

1. User Management & Authentication​

Management & Authentication
  • Multi-tenant user management system supporting role-based access control (RBAC).
  • Integration with Single Sign-On (SSO) solutions.
  • Configurable password policies.
  • User profile management with customizable fields per organization.
  • Audit logging for all user actions and system changes to ensure accountability.

2. Employee Management​

Employee Handling
  • Employee profile creation and management with customizable fields.
  • Comprehensive onboarding and offboarding workflows for seamless transitions.
  • Organization chart visualization and management tools.
  • Document management system for secure handling of employee documents.
  • Employee self-service portal for personal information updates.
  • Support for multiple employment types, including full-time, part-time, and contract roles.

3. Time & Attendance​

Tracking
  • Attendance tracking with multiple time entry methods (manual, biometric, and mobile check-in/check-out).
  • Shift scheduling and rotation management capabilities.
  • Overtime calculation and management tools.
  • Integration with biometric systems for accurate and secure attendance tracking.
  • Mobile check-in/check-out with geofencing capabilities.

4. Leave Management​

Leaves Portal
  • Configurable leave types for tailored leave policies.
  • Streamlined leave request and approval workflows.
  • Detailed tracking and reporting of leave balances.

5. Payroll Management​

Payrolling
  • Multi-currency payroll processing.
  • Compliance with tax regulations across different regions.
  • Management of salary structures with multiple components.
  • Benefits administration tools.
  • Payroll reporting and analysis.
  • Integration with accounting systems.
  • Support for payroll across various pay periods.

6. Recruitment Management​

Recruitment Portal
  • Job posting management for internal and external hiring.
  • Applicant tracking system for efficient candidate management.
  • Support for interview scheduling and feedback collection.
  • Candidate communication system for streamlined correspondence.
  • Resume parsing and management.
  • Integration with job boards for a wider reach.
  • Recruitment analytics for data-driven hiring decisions.